GOVERNING BOARD AGENDA
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A meeting of the South Coast Air Quality Management District Board will be held at 9:00 a.m., in the Auditorium at AQMD Headquarters, 21865 Copley Drive, Diamond Bar, California. Most agenda items are described in a “Board Letter” which may be accessed by clicking the appropriate link below. Some Board Letters also have attachments in various formats, such as .doc, .xls, .ppt, .pdf, .zip, .exe, and others. Attachments may be accessed for viewing or downloading by clicking on the word “Attachment” at the end of the Board Letter. For help in downloading “.exe” or “.zip” files, please click here.
CALL TO ORDER Pledge of Allegiance Opening Comments:
CONSENT CALENDAR (Items 1 through 25) Note: Consent Calendar items held for discussion will be moved to Item No. 26. 1. Minutes of September 8, 2006 Board Meeting 2. Set Public Hearings November 3, 2006 to Consider Amendments and/or
Adoption to AQMD Rules and Regulations Budget/Fiscal Impact 3. Amend Contract with Stratus Consulting for Tasks Related to 2007 AQMP AQMD currently has a sole-source contract with Stratus Consulting for the health benefit assessment work related to the 2007 AQMP. Stratus Consulting is updating morbidity and mortality risk factors of ozone and PM (including PM2.5) and the willingness to pay values for different health effects. This action is to add an additional $30,000 for three tasks beyond the current scope of work and to extend the contract to June 30, 2007. Funding for the amendment is available in the FY 2006-07 Professional and Special Services budget. (Review: Administrative Committee, September 15, 2006) 4. Execute Contracts for FY 2005-06 Carl Moyer
Memorial Air Quality Standards Attainment Program, Modify a Previous Award, and
Re-issue RFP for Agricultural Assistance Part of Carl Moyer Program On May 5, 2006, proposals were received in response to the RFP issued for FY 2005-06 Carl Moyer Air Quality Standards Attainment Program. This action is to execute new contracts under the Carl Moyer Program with up to $30,516,025 in funding, comprised of up to $21,866,109 from the Carl Moyer Program Fund SB 1107 Account, up to $4,841,853 from the Carl Moyer Program Fund AB 923 Account, and $3,808,063 interest monies available in this fund. This action is to also modify a previous award, and to re-issue the agricultural assistance portion of the last Carl Moyer Program RFP. (Review: Mobile Source Committee and Technology Committee, September 22, 2006) 5. Execute Contracts and Purchase Equipment for
Installation of Three 60-Kilowatt Microturbines with Heat Exchanger at AQMD
Headquarters AQMD headquarters currently has four 60-kW microturbine generators with heat exchanger. This action will allow the installation of an additional three 60-kW microturbine generators with heat exchanger at AQMD headquarters using previously authorized AES Settlement funds. The estimated total project cost of $261,270 will be offset by $144,000 of incentive money. The additional microturbines should save $18,750 per year in energy costs. (Review: Technology Committee, September 22, 2006) 6. Execute and Amend Contracts for Technical Assistance for Advanced, Low-
and Zero-Emission Mobile and Stationary Source Pollution Control Technologies
Under the Clean Fuels Program and Carl Moyer Program, and Amend Contract to
Conduct Additional Analysis Under MATES-III On May 5, 2006, the Board approved release of an RFP to solicit proposals to provide technical assistance and public outreach support for advanced, low- and zero-emission mobile and stationary source pollution control technologies. Eleven proposals were received and reviewed. This action is to execute six and amend two contracts with technical experts to provide consultation services at a total cost not to exceed $320,000 from the Clean Fuels Program. Further, this action is to execute three contracts and amend one with technical experts to provide consultation services at a total cost not to exceed $260,000 from the Carl Moyer Fund. The final request is to amend a contract with Desert Research Institute to conduct additional particulate matter analyses under MATES-III in an amount not to exceed $200,000. (Review: Technology Committee, September 22, 2006) 7. Approve Grants to Purchase New CNG School Buses and Retrofit School
Buses with Particulate Traps At its May 5, 2006 meeting, the Board authorized issuance of a Program Announcement to replace pre-1987 school buses with new alternative fuel school buses and to retrofit diesel school buses with CARB-verified particulate traps. The closing date of the application was July 7, 2006. This action is to replace 133 pre-1987 school buses with new CNG buses in an amount not to exceed $19,382,132 from the Carl Moyer Program Fund AB 923 Account, and to retrofit 452 diesel school buses with particulate traps in an amount not to exceed $5,469,960 from the Lower-Emission School Bus Fund. (Review: Mobile Source Committee and Technology Committee, September 22, 2006) 8. Issue RFP for Rule 2202 Air Quality Investment Program and Issue
Program Announcements for Electric Lawn Mower and Low-Emission Leaf Blower
Vendors One of the compliance strategies under Rule 2202 allows employers to invest in the AQIP. Monies received are placed in a restricted account to fund programs that result in equivalent emission reductions that would otherwise have been achieved by the participating employers. This action is to release a new RFP to solicit proposals to achieve emission reduction targets. To follow up on the successful Lawn Mower Exchange and Leaf Blower Exchange Programs, staff proposes to offer a similar incentive in the Spring of 2007 to generate cost-effective emission reductions. This action is to issue two separate program announcements to solicit competitive bids from manufacturers of cordless electric lawn mowers and low-emission leaf blowers in sufficient quantities and at the lowest possible price. (Review: Mobile Source Committee, September 22, 2006) 9. Execute Lease Contracts for Mailing Equipment On May 5, 2006, the Board approved release of an RFQ to solicit lease proposals to replace the mailroom’s USPS-compliant mailing system and to lease additional equipment for folding, inserting, and addressing mail. This action is to execute five-year lease agreements with Pitney Bowes, Inc., for this mailing equipment. The annual first-year cost of these leases, including maintenance service, is estimated to be approximately $19,470, and the annual cost for each of the remaining four years is estimated to be $20,358. (Review: Administrative Committee, September 15, 2006) 10. Establish Class and Add and Delete Positions in FY 2006-07 Budget This action is to establish the new class of Assistant Database Administrator and to delete four vacant positions and add six positions to address changing work needs and to reduce the need for temporary employees where work is ongoing. The FY 2006-07 budgetary impact of these changes, when offset by the transfer of temporary services funds to salary and benefits, is approximately $12,882. (Review: Administrative Committee, September 15, 2006) 11. Authorize Purchase of Desktop Computer Hardware Upgrades AQMD operational efficiency is dependent on staffs' desktop computer systems, and many software applications (both off-the-shelf and in-house developed applications) are exceeding the capacity of the present desktop systems. This action is to authorize purchase of new desktop computer systems, with adequate capacity to support current software applications, to replace older desktop systems. These replacements are in accord with AQMD's Information Management Strategic Plan 2001. Funds for this purchase ($125,000) are included in the FY 2006-07 Budget. (Review: Administrative Committee, September 15, 2006) 12. Authorize Purchase of Telecommunication Services On June 2, 2006, AQMD released an RFP to select a vendor(s) capable of providing telecommunication services to the AQMD in the most cost-effective manner and, if possible, to consolidate all telephone company-related services to a single telecommunications provider. These telecommunication services included local, long distance, toll-free, and calling card services; air-monitoring telemetry, frame-relay circuits; leased dedicated lines; internet access; phone switch maintenance; and wireless voice and data. This action is to obtain approval to purchase telecommunication services from the selected vendor(s) for a period of three years. Funds for this purchase are included in the FY 2006-07 Budget ($684,600) and will be included in subsequent fiscal years budgets. (Review: Administrative Committee, September 15, 2006) 13. Issue RFP for Legislative Representation in Washington, D.C. Direct representation in the Capitol is necessary to support AQMD positions at the federal level. This action calls for the issuance of an RFP to provide legislative consulting services in Washington, D.C., commencing on January 1, 2007 and expiring on December 31, 2007. The services contract may be extended for up to two additional one-year terms. Total expenditure for the contract shall not exceed $134,000 for a one-year period, with cost-sharing in an amount of $35,000 from Sacramento Metropolitan AQMD. Funding for extension of the contract will be contingent upon satisfactory performance and Board approval of the budget for the respective fiscal year. (Review: Administrative Committee, July 14, 2006 and Legislative Committee, July 28, 2006) As part of the FY 2003-04 Work Program, the MSRC approved an award to Orange County Transportation Authority for ten gasoline-electric hybrid buses, and now requests the Board to approve a modification substituting 20 CNG buses for eight hybrids. The MSRC developed a two-phase $12.7 million FY 2006-07 Work Program. Phase I ($11.2M) consists of these elements: Alternative Fuel Infrastructure, CNG School Bus Incentives, Off-Road Diesel Exhaust Aftertreatment Retrofits, Transit Bus Incentives for Natural Gas Engines Meeting 2010 Standards, Advanced CNG Class 8 Goods Movement Engine Incentives, Bike Metro Upgrade and Migration; and Exercising the Option for Additional Programmatic Outreach. Currently, the MSRC requests approval to issue two solicitations and award three sole-source contracts. The MSRC also requests authority to adjust contracts up to five percent and for the Board Chairman to execute agreements. (Review: Mobile Source Air Pollution Reduction Review Committee, September 21, 2006) 15. Notification of State-Approved Cancer Risk Value for Diesel
Particulate Matter from Internal Combustion Engines and Public Consultation
Meeting to Discuss Regulatory Options Cancer and chronic health risk values were approved for diesel particulate matter (diesel PM) from internal combustion engines by the Office of Environmental Health Hazard Assessment (OEHHA) and adopted by CARB in 1998. To allow the state to develop statewide permitting guidelines and AB 2588 guidelines, diesel PM was not immediately added to the list of toxic air compounds in Rule 1401 – New Source Review of Toxic Air Contaminants. Since the list of compounds in Rule 1401 are used regulate sources under Rule 1401 and Rule 1402 - Control of Toxic Air Contaminants from Existing Sources, implementation of diesel PM in the AQMD's existing regulatory programs for new and existing sources has been delayed. A Public Consultation meeting is scheduled to solicit public comments regarding regulatory options to address diesel PM from internal combustion engines in new and existing sources in the SCAQMD. Action Items/No Fiscal Impact 16. Review Policies and Procedures Manual for Administration of Carl Moyer
Program and Adopt Policy for Clean Air Incentive Contracts This action is to inform the Board and the public regarding a Policies and Procedures Manual for the day-to-day administration of the Carl Moyer Program at the AQMD. All air districts participating in the Carl Moyer Program are required to adopt Policies and Procedures and provide that document to CARB no later than November 15, 2006. This action is also to adopt a policy for Clean Air Incentive Contracts. (Review: Technology Committee, September 22, 2006) 17. Removal of Various Fixed Assets from AQMD Inventory AQMD Administrative Policies and Procedures No. 20 requires each organizational unit to review fixed assets and controlled items for obsolescence and disposal every six months. This action is to approve removal of surplus equipment and motor vehicles determined to be obsolete and not worth repairing. (Review: Administrative Committee, September 15, 2006) Information Only - Receive and File 18. Public Affairs Report This report highlights the August 2006 outreach activities of Public Affairs which include: Environmental Justice Update, Community Events/Public Meetings, Business Assistance, and Local Governmental Activity. 19. Hearing Board Report This reports the actions taken by the Hearing Board during the period of August 1 through August 31, 2006. 20. Civil Filing and Civil Penalties Report This reports the monthly penalties from June 1 through June 30, 2006, and legal actions filed by the District Prosecutor during July 1 through July 31, 2006. A glossary explaining the key terms and Index of District Rules are attached with the penalty report. 21. Lead Agency Projects and Environmental Documents Received by AQMD This report provides, for the Board's consideration, a listing of CEQA documents received by the AQMD between August 1, 2006 and August 31, 2006, and those projects for which the AQMD is acting as lead agency pursuant to CEQA. (Review: Mobile Source Committee, September 22, 2006) 22. Rule and Control Measure Forecast This report highlights AQMD rulemaking activity and public workshops potentially scheduled for the year 2006. 23. Report of RFPs and RFQs Scheduled for Release in October This report summarizes the RFPs and RFQs for budgeted services over $50,000 scheduled to be released for advertisement for the month of October. (Review: Administrative Committee, September 15, 2006) 24. Status Report on Major Projects for Information
Management Scheduled to Start During First Six Months of 2006-07 Information Management is responsible for data systems management services in support of all AQMD operations. This action is to provide the monthly status report on major automation contracts and projects to be initiated by Information Management during the first six months of FY 2006-07. 25. Report to Legislature and CARB on AQMD's Regulatory Activities for
Calendar Year 2005 The AQMD is required by law to submit a report to the Legislature on its regulatory activities for the preceding calendar year. The report is to include a summary of each rule and rule amendment adopted by AQMD, number of permits issued, denied, or cancelled, emission offset transactions, draft budget and forecast, and an update on the Clean Fuels and RECLAIM programs. 26. Items Deferred from Consent Calendar BOARD CALENDAR 27. Administrative Committee 28. Legislative Committee 29. Mobile Source Committee 30. Stationary Source Committee 31. Technology Committee 32. Mobile Source Air Pollution Reduction Review Committee 33. California Air Resources Board Monthly Report PUBLIC HEARINGS 34. Direct the Executive Officer to Implement and Enforce the 100 gram per
liter VOC Limit for Lithographic Printing on Newsprint or Amend Rule 1171
Relative to Newsprint At the July 14, 2006 meeting, the Board adopted PAR 1171 but directed staff to further evaluate portions of the rule that are applicable to newsprint and exercise enforcement discretion to not enforce the 100 gram per liter limit against newsprint operations in the interim. Staff has completed its evaluation, and is recommending to proceed with the implementation and enforcement of the 100 gram per liter VOC limit for clean up solvents for ink application equipment used for lithographic printing on newsprint. (Review: Stationary Source Committee, September 22, 2006) 35. Adopt Proposed Rule 410 - Odors from Transfer Stations and Material
Recovery Facilities Proposed Rule 410 establishes requirements for transfer stations and material recovery facilities (MRFs) handling municipal solid waste. The purpose of the proposed rule is to provide a preventative approach to reduce odors from transfer stations and MRFs. The proposed rule will apply to new, modified, and existing transfer stations and MRFs. Under the proposed rule, affected facilities would be required to submit an Odor Management Plan. The proposed rule will have an exemption option for submittal of the PR 410 Odor Management Plan if the facility has an Odor Management Plan approved by its Local Enforcement Agency that is incorporated in their solid waste permit. (Review: Stationary Source Committee, September 23, 2005, May 26, 2006, and July 28, 2006) 36. Adopt Staff Recommended Methodology for Calculating PM2.5 and
PM2.5 Regional and Localized Significance Thresholds to Determine PM2.5
Significance in CEQA and National Environmental Policy Act (NEPA) Documents In response to adoption of PM2.5 ambient air quality standards by U.S. EPA and CARB, AQMD staff has developed a methodology for calculating PM2.5 emissions when preparing air quality analyses for CEQA or NEPA documents. Further, to determine if PM2.5 air quality impacts are significant, staff has also developed recommended regional and localized significance thresholds. During the development of the PM2.5 thresholds, AQMD staff met with a stakeholder working group and held a public workshop to solicit public input. (Review: Mobile Source Committee, July 28, 2006) OTHER BUSINESS 37. Appropriate Funds from Designation for Litigation and Enforcement and
Authorize Contracts to Expend Such Funds This item is to 1) appropriate funds from the Designation for Litigation and Enforcement in the amount of $1.428 million; and 2) authorize the Executive Officer to amend existing contracts with Jones Day LLC or enter into contracts with equally qualified firms to expend such funds to assist AQMD in defending the railroad rules. BOARD MEMBER TRAVEL – (No Written Material) Board member travel reports have been filed with the Clerk of the Boards, and copies are available upon request PUBLIC COMMENT PERIOD - (Public Comment on Non-Agenda Items, Pursuant to Government Code Section 54954.3) CLOSED SESSION – (No Written Material)
ADJOURNMENT
***PUBLIC COMMENTS***
ACRONYMS AQIP = Air Quality Investment Program |