Download Help and Instructions
for Agenda Attachments
- ".exe" files
This is a two-step process for a self-extracting file (step 1) that allows you to unzip (step 2) the file attachments without requiring an unzip software.
Clicking on a link that is described in parentheses as (.exe) will open a dialog box* offering you the option to open the file or save it. It is recommended that you select your desktop as the destination and click “save.”
| Note: You may choose a different file name before clicking "save." Otherwise, the default will be the system file name for the .exe file. The system file name denotes the year, the month, and the agenda item number. For example, 050731
means the meeting of: |
The ".exe" file is now saved to your desktop with an icon of the name of either the default system file name or one of your choosing. Double-click that desktop icon to now extract (i.e., "unzip") the files from the executable (.exe) file. Follow the ".zip" files instructions below.
- ".zip" files
Clicking on the link for a ".zip" file (or the extracted icon obtained upon clicking on a .exe file) will present you with an unzip dialog box*. It is recommended that you select your desktop as the destination, then click the "unzip" option. The files, in their original form (i.e., M.S. Word, M.S. Excel, etc.) will be copied to your desktop.
| Note: Our internal processing software automatically creates a file name for each attachment. That file name is the default agenda item name (050731 in the above example) plus a letter, beginning with "A" and continuing until all attachments have a number-plus-letter file name. At the conclusion of the file unzip process, you may wish to rename the files with names that are meaningful to you. |
You may wish to visit the WinZip website, or other unzip software utility sites, for further information.