BOARD MEETING DATE: September 10, 2010
AGENDA NO. 29

REPORT:

Administrative Committee

SYNOPSIS:

The Administrative Committee met on Friday, July 16, 2010. The Committee discussed various issues detailed in the Committee report. The next Administrative Committee meeting is scheduled for Friday, September 17, at 10:00 a.m. in Conference Room CC-8. 

RECOMMENDED ACTION:

Receive and file.
 

Dr. William Burke, Chair
Administrative Committee

Attendance: Attending the July 16, 2010 meeting via videoconference was Committee Chair William Burke. Present at AQMD were Committee Members Supervisor Josie Gonzales and Mayor Dennis Yates. Committee Members Jane Carney, Supervisor Marion Ashley, and Mayor Ron Loveridge were absent due to conflicts in schedules. 

ACTION/DISCUSSION ITEMS:

1. Board Members’ Concerns: None.
   
   
2. Chairman’s Report of Approved Travel: Dr. Wallerstein stated that Mayor Yates and Dr. Joseph Lyou were attending CCEEB’s Summer Issues Seminar in Squaw Valley on July 18-21; the following were attending CAPCOA’s Climate Change Forum to be held in San Francisco on August 29-31: Dr. Burke, Supervisor Gonzales, Mayors Loveridge and Pulido, Buford Crites, Maureen Kane, and Lisha Smith.
   
   
3. Approval of Compensation for Board Member Assistant(s)/Consultant(s): None.
   
   
4. Report of Approved Out-of-Country Travel: Dr. Wallerstein stated that Dr. Chung Liu will be speaking at the Mobile Sources Emission Reduction and Incentive Program Workshop scheduled on September 22-25, 2010 in Kaohsiung City, Taiwan.
   
   
5. Pre-audit Conference: Ms. Helen Chu, audit manager of Thompson, Cobb, Bazilio & Associates, PC, explained that audit field work began on August 3, 2010 and will be completed on October 5, 2010 with the final audit report being provided to the Administrative Committee on December 10, 2010. She stated that the engagement letter lists the services to be provided to AQMD with an opinion letter to be provided based on the findings from the audit part of the audit testing compliance.
   
   Supervisor Gonzales asked Dr. Wallerstein whether he was happy with the auditors’ services in the past year, and he answered that the firm has been very professional and provided high quality work, but that each Board Member should be interviewed individually as discussed in the past.
   
   Nicole Nishimura, Dr. Lyou’s Board Assistant, asked on his behalf whether emission reduction credits (ERCs) were required to be shown on this audit, and Dr. Wallerstein answered that this is of financial data and not of ERCs in the community bank; a separate audit is conducted by agencies overseeing U.S. EPA regarding ERCs.
   
   SEPTEMBER AGENDA ITEMS:
   
   
6. Execute Contract for Media and Public Relations Services: There were four firms interviewed in the following order: Forde & Mollrich/Maryann Maloney & Associates; MS&L; Valencia & Co.; and Westbound Communications.
   
   Each firm made a ten-minute presentation as to their strengths as a company and as individual team members and the types of activities which would be initiated and completed during their contract period to support the Media Office, ranging from electronic communications, coordinating conferences, TV or radio interviews concerning either regulatory or nonregulatory issues that arise.
   
   After the Committee Members discussed the various companies and different strategies they each offered, Valencia and Co. was selected. Supervisor Gonzales noted that since Valencia and Co. had represented AQMD previously, but that she was looking for them to be more proactive during this current contract. Dr. Burke asked that specific goals be placed in their contract to enable effective performance measurement.
   
   Moved by Burke; seconded by Yates; unanimously approved.
   
   Due to Mayor Yates’ required attendance at the Local Government & Small Business Assistance Advisory Group meeting, the Committee Members approved by consensus the following items.
   
   
7. Appropriation of Funds for Coatings and Solvents Acquisition 
   
   
8. Authorize Purchase of Network Servers
   
   
9. Amend Contracts to Provide Short- and Long-Term Systems Development, Maintenance and Support Services 
   
   
10. Issue RFP for Janitorial Maintenance at Diamond Bar Headquarters and Extend Current Janitorial Maintenance Contract 
    
    
11. Report of RFPs and RFQs Scheduled for Release in September
    
    
12. Approve Transfer of Monies from the Health Effects Research Fund to the Brain & Lung Tumor and Air Pollution Foundation
    
    
13. Issue RFP for Consulting Services on Transportation and Goods Movement Strategies
    
    
14. Recommendation to Approve Nominations for Environmental Justice Advisory Group
    
    
15. Recommendation to Approve Nominations for Local Government and Small Business Assistance Advisory Group
     
    
16. Local Government & Small Business Advisory Group Minutes for the May 14, 2010 Meeting: Attached for information only are the Local Government & Small Business Advisory Group Minutes for the May 14, 2010 meeting.
    
    Moved by Yates; seconded by Carney; unanimously approved.
    
    
17. Review September 10, 2010 Governing Board Agenda
    
    
18. Public Comment: None.
    

Meeting adjourned at 11:11 a.m. 

Attachment (DOC, 60k)

Minutes from the May 14, 2010 Local Government & Small Business Assistance Advisory Group meeting