BOARD MEETING DATE: September 10, 2010
AGENDA NO. 24

REPORT:

FY 2009-10 Contract Activity

SYNOPSIS:

This report lists the number of contracts let during FY 2009-10, the respective dollar amounts, award type, and the authorized contract signatory for the AQMD. This report includes the data provided in the March 2010 report covering contract activity for the first six months of FY 2009-10.

COMMITTEE:

Not Applicable

RECOMMENDED ACTION:

Receive and file.
 

Barry R. Wallerstein, D.Env.
Executive Officer

Background

Since FY 1995-96, staff has provided semi-annual reports to the Governing Board on contract activity. This report identifies five categories of contract awards: 1) New Awards – new contracts for professional services and research projects; 2) Other – air monitoring station leases, Board Assistant agreements, or miscellaneous lease agreements that generate revenue, e.g., lease of AQMD space; 3) Sponsorships – contracts funding public events and technical conferences which provide air quality benefits; 4) Amendments – modifications to existing contracts usually reflecting changes in the project scope and/or schedule; 5) Terminated Contracts – Partial Work Performed – modifications to contracts to reflect termination of a portion of work which result in de-obligation of contract funding. The report further specifies under New Awards, which contracts were awarded competitively and which were awarded on a sole-source basis. Within the first four categories, the level of approval (Board or Executive Officer) is indicated.

Summary

Of the 1,016 contracts and modifications (including terminations) issued during this period, New Awards accounted for 669, Other accounted for 32, Sponsorships accounted for 24, and Modifications accounted for 291.  The total value for New Awards was $201,150,722.73. Of that amount, $192,427,747.73 or 96% was awarded through the competitive process. The total value of all contracts and amendments for this period was $219,330,300.98 with 720 contracts and amendments totaling $217,425,357.62 approved by the Board and 268 contracts and amendments totaling $1,904,943.36 approved by the Executive Officer. This does not include modifications for termination with partial work completed which is addressed below. Of this latter amount $614,604.00 representing 20 contracts was for Board Member Assistant contracts as approved by the Board’s Administrative Committee; $484,901.00 representing 17 contracts was sole sourced in the areas of technical consulting ($210,900.00), litigation/legal services ($100,000.00), and miscellaneous ($99,001); $205,000.00 representing 24 contracts was for sponsorships in advanced technologies and community and business outreach; and $627,249.16 representing 196 contracts was for contract modifications for extensions of time or additional budgeted services from previously approved vendors. Contract terminations with partial work completed numbered 28 during this period and de-obligated a total of $4,331,827.59.

Attachment (XLS, 362k)

Contract Activity Report for the period July 1, 2009 through June 30, 2010.