BOARD MEETING DATE: October 1, 2010
AGENDA NO. 28

REPORT:

Administrative Committee

SYNOPSIS:

The Administrative Committee met on Friday, September 17, 2010.  The Committee discussed various issues detailed in the Committee report.  The next Administrative Committee meeting is scheduled for Friday, October 8, at 10:00 a.m. in Conference Room CC-8.

RECOMMENDED ACTION:

Receive and file.
 

Dr. William Burke, Chair
Administrative Committee

Attendance:  Attending the September 17, 2010 meeting via videoconference was Committee Chair William Burke.  Present at AQMD were Committee Members Mayor Dennis Yates and Jane Carney.  Supervisor Josie Gonzales and Mayor Ron Loveridge were absent due to conflicts in schedules.  Councilmember Michael Cacciotti was appointed as a member for this meeting only.

ACTION/DISCUSSION ITEMS:

1. Board Members Concerns: None.
   
   
2. Chairmans Report of Approved Travel: Dr. Wallerstein stated that Supervisor Josie Gonzales attended the California Fuel Cell Partnership planning meeting on September 9, 2010; and Councilmember Judith Mitchell will attend the UCLA Symposium on the Transportation, Land Use, and Environment Connection scheduled in Lake Arrowhead, CA on October 17-19, 2010.
   
   
3. Approval of Compensation for Board Member Assistant(s)/Consultant(s):  Supervisor Benoit requested Buford Crites continue as his Board Consultant effective August 1, 2010.
   
   Moved by Carney; seconded by Yates; unanimously approved.
   
   
4. Report of Approved Out-of-Country Travel: None.
   
   
5. Discussion Regarding Proposition 26 and Direction to Staff Regarding Regulation III:  Kurt Wiese, General Counsel, explained that staff is requesting the Board to authorize a Special Meeting of the Governing Board prior to November 2 to consider a change to AQMDs fee rule.
   
   Moved by Carney; seconded by Yates; unanimously approved to schedule a Special Board meeting at the end of October 2010.
   
   
   OCTOBER AGENDA ITEMS:
   
   
6. Execute Contract and Appropriate Funds for Production of Signature AQMD Video:  Sam Atwood, Media Office Manager, introduced four firms which were recommended by the proposal evaluation panel for interview prior to a final selection by the Committee.  The firms were interviewed in the following order:  Cinema Vertige, LLC; Digital Ranch Productions; Backcountry Pictures; and Papercut Films.
   
   Each firm introduced themselves and made presentations as to their strengths as a company; what each team member would provide in the way of skills; and the basic approaches to be used to produce a signature video within the contract amounts provided in their proposals. 
   
   After the Committee Members discussed the various approaches offered by each of the interviewees, Cinema Vertige, LLC based on quality of approach for the AQMD project, past film quality, and lowest bid amount.
   
   Moved by Yates; seconded by Cacciotti, with a request that staff check references prior to contracting the company; unanimously approved.
   
   Mayor Yates left at 11:45 a.m. to attend the Local Government & Small Business Assistance Advisory Group meeting.
   
   
7. Establish List of Prequalified Legal Counsel to Represent AQMD in General Liability Matters:  Dr. Wallerstein stated that this item was being postponed to the October 8, 2010 Administrative Committee meeting and the November 5, 2010 Board agenda.
   
   
8. Appropriate Funds and Authorize Amending Existing Contract with Special Outside Counsel to Assist with Litigation Regarding SB 827 and SB 1318 and Internal Offset Accounts
   
   Moved by Carney; seconded by Cacciotti; unanimously approved. 
   
   
9. Approve Purchase of Gas Chromatograph/Mass Spectrometer/Flame Ionization Detector Instrument
   
   Moved by Carney; seconded by Cacciotti; unanimously approved.
   
   
10. Annual Report on 457 Deferred Compensation Plan
    
    Moved by Carney; seconded by Cacciotti; unanimously approved.
    
    
11. Local Government & Small Business Advisory Group Minutes for the June 11, 2010 Meeting:  Attached for information only are the Local Government & Small Business Advisory Group Minutes of the June 11, 2010 meeting.
    
    
12. Draft Environmental Justice Advisory Group Minutes of the July 30, 2010 Meeting:  Attached for information only are the draft Environmental Justice Advisory Group minutes of the July 30, 2010 meeting. 
    
    
13. Review October 1, 2010 Governing Board Agenda:  None.
    
    
14. Other Business:  None.
    
    
15. Public Comment:  None. 
    

Meeting adjourned at 11:53 a.m.

Attachment (EXE, 153k)

• Minutes from the June 11, 2010 Local Government & Small Business Assistance           Advisory Group meeting
• Draft Minutes from the July 30, 2010 Environmental Justice Advisory Group meeting