BOARD MEETING DATE: November 5, 2010
AGENDA NO. 12
PROPOSAL:
Authorize Purchase of Desktop Computer Hardware Upgrades
SYNOPSIS:
AQMD operational efficiency is dependent on staff’s desktop computer systems, and many software applications (both off-the-shelf and in-house developed applications) are exceeding the capacity of the present desktop systems. This action is to authorize the purchase of new desktop computer systems, with adequate capacity to support current software applications, to replace older desktop systems. These replacements are in accord with AQMD's Information Management Strategic Plan. Funds ($150,000) for this purchase are included in the FY 2010-11 Budget.
COMMITTEE:
Administrative, October 8, 2010, Recommended for Approval
RECOMMENDED ACTION:
Authorize the Procurement Manager to purchase 225 new desktop computer systems from JPK Micro Supply, Inc. at a cost not to exceed $150,000, and to execute all documents for this purchase.
Barry R. Wallerstein, D.Env.
Executive Officer
Background
The AQMD has become increasingly dependent on desktop computers for its operational efficiency. Each desktop computer uses a suite of standard desktop applications (word processing, spreadsheets, graphics, presentation, and desktop database management), and utilization of these components has steadily increased to the point that maximum capacity has been reached. Furthermore, many of the desktop systems are required to run the AQMD's Finance/Human Resource applications (PeopleSoft), Record Services imaging, and workflow automation applications. Computing capacity of older desktop computers hampers the performance of these applications.
Therefore, in accordance with Information Management’s Strategic Plan and to efficiently support staff, all Pentium 4 single core processor systems (and below) will be replaced.
Bid Evaluation
In accordance with the AQMD Purchasing Policy and Procedure No. 35, bids for desktop computer hardware with the following configuration were solicited from the firms on the List of Prequalified Vendors to Provide Computer, Network, and Printer Hardware and Software, and Desktop Computer Hardware Upgrades; master agreements; cooperative agreements; and other interagency agreements with governmental entities, in order to achieve the best available price.
Case: Antec New Solution VSK2450 Black Computer Case w/450W power supply
Motherboard: Intel BOXDH57DD Micro ATX Intel Motherboard
CPU: Intel Core i5-660 3.33GHz LGA 1156 73W Dual-Core Desktop Processor
RAM: CORSAIR XMS 4GB (2 x 2GB) 240-Pin DDR3 SDRAM DDR3 1333 Ultra Stable Desktop Memory
Hard Drives (Qty=2): Seagate Barracuda 7200.11 160GB 3.5" SATA 3.0Gb/s Internal Hard Drive
DVD Writer: LG 22X DVD Burner - Bulk Black SATA Model GH22NS40
Keyboard/Mouse: Microsoft Black PS/2 Wired Standard Business Hardware Pack
3 Year (On-Site Replacement) Warranty
The prequalified vendor list was approved by the Board on January 8, 2010, and is in effect for a period ending February 8, 2012. Of the fourteen vendors on the list, one was from a disabled veteran-owned business enterprise, three were from women-owned business enterprises, seven were from certified minority-owned businesses, and none were from non-certified minority-owned business enterprises.
Six complete bids and one “No Bid” for desktop computer hardware were received (see Attachment). JPK Micro Supply, Inc. submitted the lowest bid at $585 per unit. The total cost of 225 new desktop computer hardware systems, including tax of 9.75%, is $144,459. Staff recommends that the Board award the contract to JPK Micro Supply, Inc. for the purchase of 225 desktop computer hardware systems.
Resource Impacts
Sufficient funds are included in the FY 2010-11 Budget, under District General Office Expense Account.
Attachment (DOC, 34k)
Evaluation of Bids from Prequalified Vendor List