BOARD MEETING DATE: March 5, 2010
AGENDA NO. 25

REPORT:

FY 2009-10 Contract Activity

SYNOPSIS:

This report lists the number of contracts let during the first six months of FY 2009-10, the respective dollar amounts, award type, and the authorized contract signatory for the AQMD.

COMMITTEE:

Not Applicable

RECOMMENDED ACTION:

Receive and file.
 

Barry R. Wallerstein, D.Env.
Executive Officer

Background

Since FY 1995-96, staff has provided semi-annual reports to the Governing Board on District contract activity. This report identifies five categories of contract awards:
1) New Awards – new contracts for professional services and research projects; 2) Other – air monitoring station leases, Board Assistant agreements, revenue contracts from other agencies, or miscellaneous lease agreements that generate revenue, e.g., lease of AQMD space; 3) Sponsorships – contracts funding public events and technical conferences which provide air quality benefits; 4) Amendments – modifications to existing contracts usually reflecting changes in the project scope and/or schedule; 5) Terminated Contracts – Partial Work Performed – modifications to contracts to reflect termination of a portion of work which result in de-obligation of contract funding. The report further specifies under New Awards, which contracts were awarded competitively and which were awarded on a sole-source basis. Within each of the five categories, the level of approval (Board or Executive Officer) is indicated.

Summary

Of the 445 contracts and contract modifications (including terminations) issued during this period New Awards accounted for 277, Other accounted for 24 (including Board Member Assistant contracts), Sponsorships accounted for 7 and Contract Modifications accounted for 123. The total value for New Awards was $69,839,042. Of this amount $67,007,309 or 96%, was awarded through the competitive process. The total value of all contracts and contract modifications for this period was $72,295,638, with 289 contracts and contract modifications totaling $71,291,841 approved by the Board and 142 contracts and contract modifications totaling $1,003,797 approved by the Executive Officer. Of this latter amount, $564,897, representing 18 contracts was for Board Member Assistant contracts as approved by the Board’s Administrative Committee; and $213,900 representing 100 contracts was for contract modifications for extensions of time or additional budgeted services from previously approved vendors. Fourteen contract terminations with partial work completed during this period de-obligated a total of $846,599.59.

Attachment (EXE, 76k)

Contract Activity Report for the period July 1, 2009 through December 31, 2009