BOARD MEETING DATE: September 11, 2009
AGENDA NO. 16

PROPOSAL:

FY 2008-09 Contract Activity

SYNOPSIS:

This report lists the number of contracts let during FY 2008-09, the respective dollar amounts, award type, and the authorized contract signatory for the AQMD. This report includes the data provided in the March 2009 report covering contract activity for the first six months of FY 2008-09.

COMMITTEE:

Not Applicable

RECOMMENDED ACTIONS:

Receive and file.
 

Barry R. Wallerstein, D.Env.
Executive Officer

Background

Since FY 1995-96, staff has provided semi-annual reports to the Governing Board on contract activity. This report identifies four categories of contract awards: 1) New Awards – new contracts for professional services and research projects; 2) Other – air monitoring station leases, Board Assistant agreements, or miscellaneous lease agreements that generate revenue, e.g., lease of AQMD space; 3) Sponsorships – contracts funding public events and technical conferences which provide air quality benefits; 4) Amendments – modifications to existing contracts usually reflecting changes in the project scope and/or schedule; 5) Terminated Contracts – Partial Work Performed – modifications to contracts to reflect termination of a portion of work which result in de-obligation of contract funding. The report further specifies under New Awards, which contracts were awarded competitively and which were awarded on a sole-source basis. Within the first four categories, the level of approval (Board or Executive Officer) is indicated.
 

Summary

Of the 739 contracts and modifications (including terminations) issued during this period, New Awards accounted for 398, Other accounted for 23, Sponsorships accounted for 32, and Modifications accounted for 286. The total value for New Awards was $108,718,374.95, which includes Carl Moyer Program grants and Proposition 1B Early Grant awards. Please note that $10,500,000 of the total value for New Awards was for Proposition 1B Early Grant projects awarded on a sole-source basis because the State of California desired rapid contracting that did not allow for the normal process. Of the remaining amount of $98,218,374.95, $85,228,469.15 or 88% was awarded through the competitive process. The total value of all contracts and amendments for this period was $119,899,246.93 with 450 contracts and amendments totaling $118,309,932.43 approved by the Board and 254 contracts and amendments totaling $1,589,314.50 approved by the Executive Officer. This does not include modifications for termination with partial work completed which is addressed below. Of those approved by the Executive Officer, $586,311.00 representing 20 contracts was for Board Member Assistant contracts as approved by the Board’s Administrative Committee; $20,600 representing 13 contracts was competitively bid; $354,000.00 representing 20 contracts was sole sourced in the areas of litigation/legal services ($45,000.00), technical consulting ($209,000.00), and miscellaneous ($100,000); $5.00 representing 3 contracts for Air Monitoring Site leases; $335,000.00 representing 32 contracts was for sponsorships in advanced technologies and community and business outreach; and $292,598.50 representing 166 contracts was for contract modifications for extensions of time or additional budgeted services from previously approved vendors. Contract terminations with partial work completed numbered 35 during this period and de-obligated a total of $6,061,726.66.
 

Attachment (XLS, 275k)

Contract Activity Report for the period July 1, 2008 through June 30, 2009.