BOARD MEETING DATE: October 2, 2009
AGENDA NO. 29
PROPOSAL:
Report of RFPs and RFQs Scheduled for Release in October
SYNOPSIS:
This report summarizes the RFPs and RFQs for budgeted services over $50,000 scheduled to be released for advertisement for the month of October.
COMMITTEE:
Administrative, September 18, 2009, Recommended for Approval
RECOMMENDED ACTION:
Approve the release of RFPs/RFQs for the month of October.
Barry R. Wallerstein, D.Env.
Executive Officer
Background
At its April 9, 1999 meeting, the Board approved a revised Procurement Policy
and Procedure. Under the revised policy, RFPs and RFQs for budgeted items over
$50,000, which follow the standard evaluation criteria, no longer require
individual Board approval. However, a monthly report of all RFPs and RFQs over
$50,000 is included as part of the Board agenda package and the Board may, if
desired, take individual action on any item. The report provides the title and
synopsis of the RFP or RFQ, the budgeted funds available, the release date, the
closing date, the type of evaluation method, and the AQMD contact.
Outreach
In accordance with AQMD’s Procurement Policy and Procedure, a public notice
advertising the RFP/RFQ and inviting bids will be published in the Los Angeles
Times, the Orange County Register, the San Bernardino Sun, and Riverside County
Press Enterprise newspapers to leverage the most cost-effective method of
outreach to the entire South Coast Basin.
Additionally, potential bidders may be notified utilizing AQMD’s own electronic
listing of certified minority vendors. Notice of the RFP/RFQ will be mailed to
the Black and Latino Legislative Caucuses and various minority chambers of
commerce and business associations, and placed on the Internet at AQMD’s Web
site (http://www.aqmd.gov where it can
be viewed by making menu selections “Inside AQMD”/“Employment and Business
Opportunities”/“Business Opportunities” or by going directly to
http://www.aqmd.gov/rfp/index.html).
Information is also available on AQMD’s bidder’s 24-hour telephone message line
(909) 396-2724.
Proposal Evaluation
Proposals received will be evaluated by applicable diverse panels of
technically qualified individuals familiar with the subject matter of the
project or equipment and may include outside public sector or academic community
expertise.
Attachment
Report of RFPs and RFQs Scheduled for Release in October
STANDARDIZED SERVICES
NONE
RESEARCH AND DEVELOPMENT OR SPECIAL TECHNICAL EXPERTISE
| RFQ #Q2010-06 | Issue Request for Quotation to Purchase Network Servers | MARLIA/3148 |
| Network Server replacements are required to improve the performance of network services such as email, file sharing, printing and web servers. In addition, these replacements are necessary to support Windows Server 2008 operating system upgrades. Existing servers which are now obsolete will be replaced. This action is to issue an RFQ to identify a vendor capable of providing replacements for the network servers in the most cost effective manner. Funds ($75,000) for this expense are included in the FY 2009-10 Budget. |
REQUESTS FOR QUALIFICATIONS - Prequalified Vendor List
| RFQ #QQ2010-05 | Issue Request for Qualifications and Quotations to Prequalify Vendors for Computer, Network, Printer, Hardware and Software | MARLIA/3148 |
| On February 1, 2008, the Board approved a vendor list for the purchase of personal computer hardware, software, and installation services for a period of two years. The current vendor list expires on February 1, 2010. AQMD operational efficiency is dependent on staff's desktop computer systems, and many software applications (both off-the-shelf and in-house developed applications) are exceeding the capacity of the present desktop systems. New desktop computer systems, with adequate capacity to support current software applications, are needed to replace older desktop systems. These replacements are in accord with AQMD's Information Management Strategic Plan. This action is to issue an RFQQ (Request for Qualifications and Quotations) to competitively develop a new list of vendors for computer, network and printer; hardware and software for a two-year term. Funds for these purchases ($300,000) made under this prequalified vendors lists are included in the FY 2009-10 Budget. |
REQUEST FOR QUOTATIONS – Commercial Off-the-Shelf Equipment
NONE