BOARD MEETING DATE: November 6, 2009
AGENDA NO. 5

PROPOSAL:

Authorize Purchase of Ingres Relational Database Management System Software Support 

SYNOPSIS:

The Ingres Relational Database Management System is used for the implementation of the Central Information Repository database. This database is used by most enterprise-level software applications at the AQMD and currently supports a suite of client/server and web-based applications known collectively as the Clean Air Support System (CLASS). The CLASS applications are used to support all of the AQMD core activities. Maintenance support for this software expires November 29, 2009. This action is to obtain approval for the purchase of Ingres Database software maintenance support for another year. Funds in the amount of $164,856 for this expense are included in the FY 2009-10 Budget. 

COMMITTEE:

Administrative, October 9, 2009. Less than a quorum was present during the discussion of this item; the Chairman communicated his concurrence and recommendation that this item be forwarded for Board consideration with no approval or disapproval recommendation from the Committee. 

RECOMMENDED ACTION:

Authorize the Executive Officer to execute contracts to purchase Ingres Relational Database Management System software maintenance support for one year from Ingres Corporation in an amount not to exceed $164,856, which is allocated in the FY 2009-10 Budget.
 

Barry R. Wallerstein, D.Env.
Executive Officer

Background

In November 2006, the AQMD entered into an annual support and maintenance agreement for Ingres Relational Database Management System (RDBMS) software. The RDBMS software runs on three database servers for production (HP Alphaserver GL140), development (HP Alphaserver 4100), and ad hoc reporting (HP Proliant ML570). The production server hosts the Central Information Repository database (DBCIR). This database supports a collection of more than 30 client/server and web-based applications known as the Clean Air Support System (CLASS). The CLASS application suite supports permits administration and processing of command-and-control and facility-based permits; emissions offsetting, monitoring and inventory management for new source review, RECLAIM and annual emission reporting operations; compliance-related complaint, inspection, assignment, notification, investigation and settlement operations; and financial accounts receivable operations. The development server supports software development for the CLASS and for other mini-computers and micro-computers accessing the Central Information Repository. The decision support server supports CLASS system ad-hoc query and reporting; and web-based inquiry applications. These applications are an integral component of the AQMD’s day-to-day efforts in the quest for clean air. The Ingres software maintenance support expires on November 29, 2009.

IM is currently engaged in an effort to migrate from the Alphaserver computers to additional HP Proliant ML570 computers. If this migration is successfully completed before January 1, 2010, when the older computers will require the addition of an extended maintenance contract, additional savings in the overall maintenance costs for Ingres software would be realized.

Ingres maintenance includes the following services:

Sole-Source Justification

Section VIII.B.2 of the Procurement Policy and Procedure identifies circumstances under which a sole-source purchase award may be justified. These requests for a sole-source award are made under provision VIII.B.2.c.(2) the project involves the use of proprietary technology, and (3) the contractor has ownership of key assets required for project performance. Ingres Corporation is the sole manufacturer and provider of this software and therefore the only source for its maintenance and support licensing agreements.

Proposal

Staff recommends the purchase of one year of Ingres Relational Database Management System Software maintenance support to provide continued support for AQMD’s CLASS applications in an amount not to exceed $164,856.

Resource Impacts

Sufficient funds are included in the FY 2009-10 Budget, under Information Management Professional and Special Services.