BOARD MEETING DATE: November 6, 2009
AGENDA NO. 23 & 23A
REPORT:
Administrative Committee
SYNOPSIS:
The Administrative Committee met on Friday, October 9, 2009. The Committee discussed various issues detailed in the Committee report. The next Administrative Committee meeting is scheduled for Friday, November 13, 2009, at 9:00 a.m. in Conference Room CC-8.
RECOMMENDED ACTION:
Receive and file.
Dr. William A. Burke, Chair
Administrative Committee
Background
Attendance: Present at the October 9, 2009 meeting via videoconference was Chair Burke. Committee Member present at AQMD was Dennis Yates. Members Marion Ashley, Jane Carney and Ronald Loveridge were absent due to conflicts with their schedules.
ACTION/DISCUSSION ITEMS:
- Board Members’ Concerns: None.
- Chairman’s Report of Approved Travel: Mayor Yates is participating in the Air Quality Institute briefing scheduled with Congressional Members and their staff on October 20-22, 2009, to be held in Washington, DC.
- Approval of Compensation for Board Member Assistant(s)/Consultant(s): Supervisor Ashley has requested the assistance of Buford Crites as a Board Consultant.
Dr. Wallerstein stated that Buford Crites is continuing his duties as Board Consultant from Supervisor Wilson to Supervisor Ashley, and felt it reasonable to compensate him without delay.
Dr. Burke requested the Board Assistant/Consultant policy be revised as to allow him authority to approve these types of proposals. Dr. Wallerstein stated that a revised policy will be brought to the November 6, 2009, Board meeting for approval. [Staff intends to bring this item back to the Administrative Committee for review on November 13, 2009, and to the Board for approval on December 4, 2009.]
Less than a quorum was present; the Committee Members present expressed their concurrence that this item be recommended for approval by the Board.
- Report of Approved Out-of-Country Travel: Dr. Wallerstein stated that Elaine Chang will be attending the Voluntary Carbon Markets conference in London, England on October 12-13, 2009. Staff is continuing to initiate AQMD’s carbon markets program in order to dovetail with the CARB Board as they proceed with their cap-and-trade program. Also, Dr. Chang will report on conference content that may be helpful for the Board’s comments on final legislation related to climate change currently moving through the U.S.
NOVEMBER AGENDA ITEMS:
- Cosponsor the Hybrid Bus and Truck Voucher Incentive Program (HVIP) and Zero-Emission and Plug-In Hybrid Light-Duty Vehicle (Clean Vehicle) Rebate Project:
Chung Liu, DEO/Science & Technology Advancement, explained that this item is related to CARB’s Air Quality Improvement Program (AQIP) begun in 2007 after AB 118 was signed into law, to fund clean vehicle and equipment projects, including hybrid medium- and heavy-duty trucks and buses and zero-emission and plug-in hybrid light-duty vehicles (Clean Vehicle) Rebate Project, to allow for incentives of $4.1 million for the first year.
Staff is recommending partnering with Sacramento Metropolitan AQMD (SMAQMD) to administer the HVIP program, which would provide up to $1 million in grants. This action would also provide $1.5 million as a local match to the HVIP, and $500,000 to the Clean Vehicle Rebate Project from AQMD’s Clean Fuels Program totaling $2 million for the entire program.
Dr. Wallerstein stated that this activity is consistent with the Technology Advancement Office’s Clean Fuels Program annual plan and the Board’s work with hybrid vehicles. He continued that CARB has created this grant program, but does not want to administer it. Therefore, SMAQMD will administer HVIP, and SCAQMD will also partner with Clean Fuel Connection of Arcadia, which has vast experience in working with zero-emission and light-duty vehicles, to maximize leverage of resources.
Less than a quorum was present; the Committee Members present expressed their concurrence that this item be recommended for approval by the Board.
- Execute Memorandum of Agreement, Establish Special Revenue Fund, and Issue RFP for Installation and Maintenance of Air Filtration in Wilmington Area Schools:
Dr. Wallerstein requested this item be postponed to the November 13, 2009, Administrative Committee in order to provide additional information.
- Execute Contract for Operation of Diamond Bar Headquarters Cafeteria:
Eudora Tharp, Asst. DEO/Administrative & Human Resources, stated that the current contract for food services expires December 31, 2009, and noted that the RFP, issued in June, contained requirements consistent with the Board’s recently adopted Green Policy. Based on the evaluation panel’s rating, staff recommends California Dining Service, the current provider, be awarded the contract for a three-year period, with an option for two additional years. This is a no-fee contract as the cafeteria generates its own revenue. Dr. Burke commented positively on the current provider.
Less than a quorum was present; the Committee Members present expressed their concurrence that this item be recommended for approval by the Board.
- Authorize Purchase of Ingres Relational Database Management System Software Support:
Chris Marlia, Asst. DEO/Information Management, stated that this item is to renew maintenance agreements with the owner of the relational database system, which connects to most applications used at AQMD at an annual cost of $169,000. He continued that the system was purchased for $1 million initially, and that annual agreements are necessary to run the various applications. Mr. Marlia stated that negotiations are still ongoing as to the actual final amount of this contract. Mayor Yates suggested concluding negotiations prior to bringing this issue to the Board.
Less than a quorum was present; the Committee Members present expressed their concurrence that this item be recommended for approval by the Board.
- Appropriate Funds for Purchase and Implementation of PeopleSoft Enterprise Payroll (ePay):
Rick Pearce, Chief Financial Officer, stated staff is requesting appropriation of approximately $50,000 to add a segment to the PeopleSoft Financial System called ePay, whereby employees may view their paystubs, make revisions to their direct deposit information and withholding deductions, or change beneficiaries on-line. This new option will save AQMD approximately $48,000 annually in staff time, paper and records storage.
Less than a quorum was present; the Committee Members present expressed their concurrence that this item be recommended for approval by the Board.
- Remove Various Fixed Assets from AQMD Inventory: Mr. Pearce stated that once a year staff writes off obsolete and non-repairable equipment. This year the list includes computer and lab equipment and 17 vehicles, which will be auctioned. Dr. Wallerstein mentioned that Dr. Lyou requested information as to how the vehicles were disposed of. Dr. Wallerstein stated that the vehicles are sent to auction, and that staff is not aware what occurs with the vehicles once they leave AQMD.
Less than a quorum was present; the Committee Members present expressed their concurrence that this item be recommended for approval by the Board.
- Report of RFPs and RFQs Scheduled for Release in November:
Mr. Pearce stated there are two RFQs for approval – Contractor to Provide Technical Support for AQMD Upper Air Meteorological Monitoring Network, and Establish List of Pre-qualified Legal Counsel to Represent the AQMD in Finance and Related Matters.
Less than a quorum was present; the Committee Members present expressed their concurrence that this item be recommended for approval by the Board.
- Draft Environmental Justice Advisory Group (EJAG) Minutes for July 31, 2009:
Pom Pom Ganguli, Asst. DEO/Legislative & Public Affairs, mentioned that at the last Administrative Committee meeting, Board Member Carney requested that draft minutes of EJAG be attached to the current Administrative Committee agenda for review so that items of concern may be addressed expeditiously. Dr. Lyou submitted a request that minor edits be addressed in the draft minutes, which were incorporated in an errata sheet. Dr. Ganguli stated that this item is for information only.
- Local Government & Small Business Advisory Group Minutes for July 17, 2009:
Attached for information only is the Local Government & Small Business Advisory Group minutes for the July 17, 2009 meeting.
- Review November 6, 2009 Governing Board Agenda: None.
- Other Business: None.
- Public Comment: None.
Meeting adjourned at 9:24 a.m.
Attachments (EXE, 125k)
Draft Environmental Justice Advisory Group Minutes for July 31, 2009
Local Government & Small Business Assistance Advisory Group Minutes for July 17, 2009
BOARD MEETING DATE:
November 6, 2009 AGENDA NO. 23A
REPORT:
Special Meeting of the Administrative Committee
SYNOPSIS:
The Special Meeting of the Administrative Committee met on Friday, October 16, 2009. The Committee discussed an issue detailed in the Committee report. The next Administrative Committee meeting is scheduled for Friday, November 13, 2009, at 9:00 a.m. in Conference Room CC-8.
RECOMMENDED ACTION:
Receive and file.
Dr. William A. Burke, Chair
Administrative Committee
Attendance: Present at the October 16, 2009 meeting via videoconference was Chair Burke. Committee Members present at AQMD were Marion Ashley, Jane Carney, Ronald Loveridge, and Dennis Yates. Josie Gonzales also joined this Committee meeting.
ACTION/DISCUSSION ITEMS:
- Approval of Compensation for Board Member Assistant(s)/Consultant(s): Supervisor Ashley has requested the assistance of Buford Crites as a Board Consultant.
Moved by Gonzales; seconded by Loveridge; unanimously approved.