BOARD MEETING DATE: March 6, 2009
AGENDA NO. 7

PROPOSAL:

Execute Truck Fleet Modernization Contracts for Carl Moyer Program

SYNOPSIS:

On April 4, 2008, the Board approved release of a Program Announcement to solicit projects at a cost not to exceed $6 million under the “Year 9” Carl Moyer Truck Fleet Modernization Program. These projects are evaluated on a first-come first-served basis, and are submitted on a monthly basis to the Board for approval. This action is to execute fleet modernization contracts from the Carl Moyer Program Fund SB 1107 Account.

COMMITTEE:

Not Applicable

RECOMMENDED ACTIONS:

Authorize the Chairman to execute a contract with Garcia Trucking to replace one Class 8, 1986 model year diesel truck (1985 engine) with one Class 8 diesel truck (2007 engine or newer) under the “Year 9” Carl Moyer Fleet Modernization Program in an amount not to exceed $85,788 from the Carl Moyer Program Fund SB 1107 Account.
 

Barry R. Wallerstein, D.Env.
Executive Officer

Background

In 2005, a heavy-duty on-road fleet modernization program category was added to the Carl Moyer Program. The Fleet Modernization Program provides financial incentives to replace older high-polluting diesel trucks with newer lower emissions diesel and natural gas trucks. Having obligated all the funds under the “Year 8” Program, the Board, at its April 4, 2008 meeting, approved the issuance of the “Year 9” Fleet Modernization Program Announcement PA #2008-08 to solicit projects for up to $6 million from the Carl Moyer Program Fund SB 1107 Account.
 

Proposal

This action is to execute heavy-duty truck fleet modernization contracts to replace pre-1990 trucks with model year 2007 and newer diesel trucks in an amount not to exceed $85,788 from the “Year 9” Carl Moyer Program Fund SB 1107 Account.

Table 1 provides details about the proposed project. This project was chosen based on the first-come first-served criterion and the cost-effectiveness of NOx and PM reductions. The award is evaluated based on a maximum allowable truck cost of $90,000. The maximum award amount may be up to eighty percent of the truck base price, sales tax, excise tax, and GPS unit and installation cost, not exceeding the cost-effectiveness limit of the program. GPS units will be installed on these trucks under an AQMD contract with a GPS vendor, and the cost will be reimbursed by the Carl Moyer Program.

Total NOx and PM reductions from the recommended project is approximately 1.07 tons/year and 0.087 tons/year, respectively. The recommended award recipient has agreed to complete the recommended project by June 30, 2009.
 

Outreach

In accordance with AQMD’s Procurement Policy and Procedure, a public notice advertising the RFP/RFQ and inviting bids was published in the Los Angeles Times, the Orange County Register, the San Bernardino Sun, and Riverside County Press Enterprise newspapers to leverage the most cost-effective method of outreach to the entire South Coast Air Basin. Also, staff has held several public workshops in the South Coast Air Basin, advertised in a trade journal, and has used consultants for outreach purposes.

Additionally, potential bidders may have been notified utilizing AQMD’s own electronic listing of certified minority vendors. Notices of the RFP/RFQ have been mailed to the Black and Latino Legislative Caucuses and various minority chambers of commerce and business associations, the State of California Contracts Register website, and placed on the Internet at AQMD’s Web site (http://www.aqmd.gov). Information was also available on AQMD’s bidder’s 24-hour telephone message line (909) 396-2724.
 

Benefits to AQMD

The successful implementation of the proposed project will reduce NOx and PM10 emissions in a cost effective and expeditious manner. The vehicle funded under this program will operate many years and will provide long-term emissions reductions.
 

Resource Impacts

The total project cost of $85,788 for the proposed truck fleet modernization project will be funded from the “Year 9” Carl Moyer Program Fund SB 1107 Account.

Attachment

Table 1: Proposed Heavy-Duty Truck Fleet Modernization Project

ATTACHMENT

Table 1: Proposed Heavy-Duty Truck Fleet Modernization Project