BOARD MEETING DATE: March 6, 2009
AGENDA NO. 3

PROPOSAL:

Execute Contract to Repaint Building Interior

SYNOPSIS:

On November 7, 2008, the Board authorized release of an RFP to repaint interior walls and door jambs at AQMD headquarters. This action is to execute a contract with Unimax Painting, in an amount not to exceed $225,000, for this work. Sufficient funding is available in the FY 2008-09 Budget.

COMMITTEE:

Administrative, February 13, 2009. Less than a quorum was present during the discussion of this item; the acting Chairman communicated concurrence and recommended this item be forwarded for Board consideration with no approval or disapproval recommendation from Committee.

RECOMMENDED ACTIONS:

Authorize the Chairman to execute a contract with Unimax Painting, in an amount not to exceed $225,000, to repaint interior walls and door jambs.
 

Barry R. Wallerstein, D.Env.
Executive Officer

Background

To maintain AQMD headquarters facility and meet obligations to building tenants, the Board appropriated funding at the November 7, 2008 meeting for high-priority building upkeep projects and authorized release of RFP #P2009-06 to paint the building interior. Most of the building interior has not been painted in 17 years.

Outreach

In accordance with AQMD’s Procurement Policy and Procedure, a public notice advertising the RFP and inviting bids was published in the Los Angeles Times, the Orange County Register, the San Bernardino Sun, and Riverside County Press Enterprise newspapers to leverage the most cost-effective method of outreach to the entire South Coast Basin.

Additionally, potential bidders may have been notified utilizing AQMD’s own electronic listing of certified minority vendors. Notice of the RFP was also mailed to the Black and Latino Legislative Caucuses and various minority chambers of commerce and business associations, and placed on the Internet at AQMD’s Web site (http://www.aqmd.gov/). Information was also available on AQMD’s bidder’s 24-hour telephone message line (909) 396-2724.
 

Proposal Evaluation

Nine copies of the RFP were mailed out and 34 contractors attended the November 25, 2008, mandatory Bidders Conference. Eleven proposals were received when final bidding closed at 2:00 p.m., December 16, 2008, nine of which were complete and met RFP requirements.

The panel that evaluated proposals included three AQMD employees, a Building Services Manager, a Business Services Manager, and General Maintenance Worker. Of these, two are Caucasian, and one is Hispanic; one is female and two are male.

The panel evaluated the nine proposals based on criteria specified in the RFP, which included cost, understanding of the requirements, contractor qualifications, and client references. Unimax Painting submitted the lowest-cost qualified bid and received excellent references for comparable services.
 

Resource Impacts

Sufficient funds in an amount not to exceed $225,000 are available in the approved FY 2008-09 Budget.
 

Attachment (DOC, 43k)

Bid Evaluation Summary