BOARD MEETING DATE: March 6, 2009
AGENDA NO. 22

REPORT:

Administrative Committee

SYNOPSIS:

The Administrative Committee met Friday, February 13, 2009, and reviewed the proposed agenda for the March 6, 2009 Board meeting. The Committee also discussed various issues detailed in the Committee report. The next Administrative Committee meeting is scheduled for Friday, March 13, 2009, at 9:00 a.m. in Conference Room CC-8.

RECOMMENDED ACTIONS:

Receive and file.

 

Jane Carney, Acting Chair
Administrative Committee

Attendance: Present at AQMD were Committee Members Jane Carney, acting as Chair for this meeting, and Dennis Yates. Chair William Burke was attending the Coastal Commission meeting, Vice Chair Roy Wilson was absent due to his making welcome remarks at the Riverside County Fair and National Date Festival, and Committee Member Ronald Loveridge attended a redevelopment meeting in Moreno Valley.
 

ACTION/DISCUSSION ITEMS:

1. Board Members’ Concerns: None.
    
2. Chairman’s Report of Approved Travel: Miguel Pulido attended the "Empowering Local Government Climate Action with Key Obama Administration and Congressional Leaders” meeting in Washington, DC, on February 3-5, 2009; Roy Wilson attended the California Fuel Cell Partnership Steering Team meeting in Sacramento on February 16-18, 2009; and Tonia Reyes Uranga will be attending the National Contract Cities Conference in Washington, DC, on March 13-18, 2009.
    
3. Approval of Compensation for Board Member Assistant(s)/Consultant(s): Josie Gonzales requested approval of a proposal for a Board Consultant, Lisha Smith. Less than a quorum was present during the discussion of this item; the members present communicated their concurrence and recommended that this item be forwarded for Board consideration.
    
4. Report of Approved Out-of-Country Travel: None.
    
5. Execute Contract for Independent Audit Services for FY Ending June 30, 2009, 2010, and 2011: Three proposals were considered by the Committee as presented by representatives from Mayer Hoffman McCann, P.C.; Thompson, Cobb, Bazilio & Associates; and, Vasquez & Co., LLP. The Committee was favorably impressed with the proposals and presentations of the Mayer Hoffman McCann firm and the District’s current auditor, Thompson, Cobb, Bazilio & Associates; however, consensus could not be reached on the appropriate timing to bring in a new auditing firm or whether it would be preferable to contract with the existing auditing firm for continued efficiency and effective use of staff time. Inasmuch as less than a quorum was present during the discussion of this item, the acting Chairman suggested – and it was agreed – that the two firms be invited to return to the March 13, 2009 Administrative Committee meeting for consideration of their proposals at that time. Therefore, this item was postponed to the March 13, 2009, Administrative Committee meeting.
   
   
   MARCH AGENDA ITEMS:
6. 
   Report of RFPs and RFQs Scheduled for Release in March:
   Less than a quorum was present during the discussion of this item; the members present communicated their concurrence and recommended that this item be forwarded for Board consideration.
    
7. Execute Sole Source Contract to Develop Systemic Scientifically Based Odor Nuisance/Complaint Resolution Practices; Transfer Funds to FY 2008-09 Budget of Science & Technology Advancement: This item was postponed to the March 13, 2009, Administrative Committee meeting.
    
8. Execute Contract to Repaint Building Interior: The Committee deferred a staff presentation on this item. Less than a quorum was present during the discussion of this item; the members present communicated their concurrence and recommended that this item be forwarded for Board consideration.
    
9. NSR Working Group Membership: The Committee deferred a staff presentation on this item. Less than a quorum was present during the discussion of this item; the members present reviewed the suggested membership. This item was for informational purposes only.
    
10. Execute Sole Source Contract to Design and Implement a Program to Establish a Digital Interactive Communication Database: The Committee deferred a staff presentation on this item. Less than a quorum was present during the discussion of this item; the members present communicated their concurrence and recommended that this item be forwarded for Board consideration.
     
11. Recommendation to Approve Nominations for Newly Formed Environmental Justice Advisory Group: The Committee deferred a staff presentation on this item; however, upon inquiry staff advised that several Board Members had yet to provide nominees to this Advisory Group. Less than a quorum was present during the discussion of this item; the members present communicated their concurrence and recommended that this item be forwarded to the Chairman for the final review and appointments.
     
12. Local Government & Small Business Advisory Group Minutes for
    December 12, 2008 meeting: Attached for information only is the Local Government & Small Business Advisory Group minutes for the December 12, 2008 meeting.
     
13. Review March 6, 2009 Governing Board Agenda:
     
14. Other Business: None.
     
15. Public Comment: None.
     

Meeting adjourned at 10:03 a.m.
 

Attachment (DOC, 39.5k)

Local Government & Small Business Assistance Advisory Group Minutes for December 12, 2008