BOARD MEETING DATE: March 6, 2009
AGENDA NO. 18

REPORT:

FY 2008-09 Contract Activity

SYNOPSIS:

This report lists the number of contracts let during the first six months of FY 2008-09, the respective dollar amounts, award type, and the authorized contract signatory for the AQMD.

COMMITTEE:

Not Applicable

RECOMMENDED ACTIONS:

Receive and file.
 

Barry R. Wallerstein, D.Env.
Executive Officer

Since FY 1995-96, staff has provided semi-annual reports to the Governing Board on District contract activity. This report identifies five categories of contract awards: 1) New Awards – new contracts for professional services and research projects; 2) Other – air monitoring station leases, Board Assistant agreements, revenue contracts from other agencies, or miscellaneous lease agreements that generate revenue, e.g., lease of AQMD space; 3) Sponsorships – contracts funding public events and technical conferences which provide air quality benefits; 4) Amendments – modifications to existing contracts usually reflecting changes in the project scope and/or schedule; 5) Terminated Contracts – Partial Work Performed – modifications to contracts to reflect termination of a portion of work which result in de-obligation of contract funding. The report further specifies under New Awards, which contracts were awarded competitively and which were awarded on a sole-source basis. Within each of the five categories, the level of approval (Board or Executive Officer) is indicated.
 

Summary

Of the 396 contracts and contract modifications (including terminations) issued during this period New Awards accounted for 242, Other accounted for 20, Sponsorships accounted for 12 and Contract Modifications accounted for 102. The total value for New Awards was $64,046,886.94, which includes Carl Moyer Program grants and Proposition 1B Early Grant awards. Of this amount $44,650,022.94 or 70%, was awarded through the competitive process. Please note that 25% of the total value for New Awards was for Proposition 1B Early Grant projects awarded on a sole-source basis because the State of California desired rapid contracting that did not allow for the normal process. The total value of all contracts and contract modifications for this period was $69,598,131.72, with 254 contracts and contract modifications totaling $68,751,905.72 approved by the Board and 122 contracts and contract modifications totaling $846,226.00 approved by the Executive Officer. Of this latter amount, $529,894, representing 18 contracts was for Board Member Assistant contracts as approved by the Board’s Administrative Committee; and $63,322 representing 75 contracts was for contract modifications for extensions of time or additional budgeted services from previously approved vendors. Twenty contract terminations with partial work completed during this period de-obligated a total of $3,029,869.88.
 

Attachment (XLS,169k)

Contract Activity Report for the period July 1, 2008 through December 31, 2008.