BOARD MEETING DATE: December 4, 2009
AGENDA NO. 7
PROPOSAL:
Execute Memorandum of Agreement, Establish a Special Revenue Fund, and Issue RFP for Installation and Maintenance of Air Filtration in Wilmington Area Schools
SYNOPSIS:
Based on the success of the AQMD’s pilot study of air filtration systems in schools, the City of Los Angeles and the TraPac Appellants wish to enter into a Memorandum of Agreement (MOA) with AQMD for the installation and maintenance of air filtration systems in Wilmington, California schools which have been impacted by the TraPac Container Terminal Project. An RFP for the installation and maintenance of air filtration systems will be released upon execution of the MOA. This action is to execute the MOA with the City of Los Angeles and the TraPac Appellants, establish a Special Revenue Fund, and to issue an RFP for the installation and maintenance of air filtration systems in Wilmington area schools for an amount not to exceed $5.4 million.
COMMITTEE:
Administrative, November 13, 2009, Recommended for Approval
RECOMMENDED ACTIONS:
Authorize the Chairman to execute a Memorandum of Agreement with the City of Los Angeles and the TraPac Appellants for the installation and maintenance of air filtration systems in Wilmington area schools;
Establish a TraPac School Air Filtration Special Revenue Fund and recognize up to $6.0 million in revenue into the fund from the City of Los Angeles; and
Issue RFP #P2010-11 for the installation and maintenance of air filtration systems in the Wilmington area for an amount not to exceed $5.4 million.
Barry R. Wallerstein, D.Env.
Executive Officer
Background
As part of a settlement to mitigate impacts from the TraPac Container Terminal Project, the Port of Los Angeles (City of Los Angeles) set aside $6 million towards the installation and maintenance of air filtration systems in Wilmington area schools. TraPac is a leading container terminal operator in the Port of Los Angeles that was sued by a group referred to as the TraPac Appellants (Natural Resources Defense Council, et al) for its container terminal expansion in the Port of Los Angeles. Based on AQMD’s prior experience in conducting a pilot study and implementation program for air filtration in schools, the City of Los Angeles and the TraPac Appellants would like to work with AQMD to implement an air filtration program for schools in the Wilmington area. The City of Los Angeles and the TraPac Appellants would like to have the air filtration systems installed at the schools as expeditiously as possible and ensure that follow-up data is collected on these systems to verify their performance. Since the City of Los Angeles and the TraPac Appellants do not have expertise in air filtration systems, they have asked AQMD to administer the program on their behalf.
Proposal
Staff proposes to administer the program to install and maintain air filtration systems at Wilmington area schools using $6 million in funds from the TraPac Settlement Special Revenue Fund. The Memorandum of Agreement between AQMD, the City of Los Angeles, and the TraPac Appellants is given in Attachment 1. Staff proposes to establish a Special Revenue Fund and recognize the funds from the City of Los Angeles into that fund. Interest earned and unused funds will be returned to the Port of Los Angeles, for use in accordance with the TraPac MOU.
An RFP (Attachment 2) for $5.4 million to select an appropriate contractor(s) with expertise in installing and maintaining air filtration systems in schools is proposed to be released concurrent with Board approval of the MOA. The City of Los Angeles and the TraPac Appellants have agreed to an overhead fee of 10% towards costs for program administration, technical guidance, reporting, and monitoring by AQMD staff. The contractor will be selected based on established AQMD criteria for research and demonstration projects. AQMD will also convene meetings with the City of Los Angeles and the TraPac Appellants to provide progress on the program, technical guidance, regular oral and written reports, and conduct post-installation monitoring to verify performance of the air filtration systems. The program term is five years, with an option to renew if there are remaining funds and continued satisfactory progress in the program.
Benefits to AQMD
This air filtration program at Wilmington area schools will further both the community’s desire and AQMD’s goal of reducing children’s exposure to PM.
Resource Impacts
The cost of the contract will be fully covered by the TraPac Settlement Special Revenue Fund. The 10% overhead fee will cover AQMD staff time and resources needed for technical analysis and overall implementation of the program.
Attachments
(EXE, 2.4m)
Draft Memorandum of Agreement with the City of Los Angeles and TraPac Appellants
RFP #P2010-11 - Implementation of High Performance Air Filtration Systems in Schools