BOARD MEETING DATE: April 3, 2009
AGENDA NO. 21

PROPOSAL:

Administrative Committee

SYNOPSIS:

The Administrative Committee met Friday, March 13, 2009, and reviewed the proposed agenda for the April 3, 2009 Board meeting. The Committee also discussed various issues detailed in the Committee report. The next Administrative Committee meeting is scheduled for Friday, April 10, 2009, at 9:00 a.m. in Conference Room CC-8.

RECOMMENDED ACTION:

Receive and file.
 

Supervisor Roy Wilson, Vice Chair
Administrative Committee

Attendance: Present at AQMD was Committee Member Dennis Yates. Vice Chair Roy Wilson attended via videoteleconference. Chair William Burke was attending the Coastal Commission meeting; Jane Carney did not remain as she had a conflict in her schedule; and Ronald Loveridge was attending the National League of Cities meeting in Washington, DC. Due to lack of quorum, Dr. Joseph Lyou was appointed as a one-time Committee member for today’s meeting.

ACTION/DISCUSSION ITEMS:

1. Board Members’ Concerns: None.
    
2. Chairman’s Report of Approved Travel: Mayor Miguel Pulido traveled to Washington, DC on February 10-11 and February 19-20, 2009, to attend the U.S. Conference of Mayors Mainstreet Economic Recovery meeting related to the federal stimulus package; and Michael Cacciotti and Dennis Yates traveled to Washington, DC on February 25-27, 2009 to meet with Congressional members and staff regarding the economic stimulus package.
    
3. Approval of Compensation for Board Member Assistant(s)/Consultant(s): None.
    
4. Report of Approved Out-of-Country Travel: None.
    
5. Board Assistant and Board Consultant Expense Reimbursement Policy: Dr. Wallerstein requested this item be postponed to the April 10, 2009 Committee meeting, and the May 1, 2009 Board meeting.
   
   APRIL AGENDA ITEMS:
6. Execute Contract for Independent Audit Services for FY Ending June 30, 2009, 2010, and 2011: Lisa Virgo, Controller, introduced the three auditing firms (Vasquez & Co.; Thompson, Cobb, Bazilio & Associates; and Mayer Hoffman McCaan, P.C.) who were interviewed by the Committee members to provide independent financial audit services for AQMD for the FYs ending June 30, 2009, 2010, and 2011.
   
   Dr. Lyou commented that it does take a few years to become familiar with an agency while performing auditing services, but that the Committee members should consider switching firms for the next contract in three years.
   
   Yates moved to recommend Thompson, Cobb, Bazilio & Associates for a three-year period in the amount of $123,900 due to their qualifications, expertise, and excellent performance for the past three years; seconded by Lyou; Vice Chair Wilson agreed with Mayor Yates’ comments; unanimously approved.
   
   Mayor Yates left at 10:13 a.m. to attend the Local Government & Small Business Assistance Advisory Group meeting.
    
7. Execute Sole Source Contract to Develop Enhanced Protocols for Nuisance Odor Characterization and Resolution, and Appropriate Funds from Undesignated Fund Balance to FY 2008-09 Budget of Science & Technology Advancement: Dr. Wallerstein stated that item will be postponed to the April 10, 2009 Committee meeting, and the May 1, 2009 Board meeting.
    
8. Issue RFP for the Refinement of Sub-county Geography: Elaine Chang, DEO/Planning, Rule Development & Area Sources, stated that this item is to assist future socioeconomic impact assessments along the I-15 corridor in San Bernardino County, Orange County, and western Riverside County by developing more detailed demographic information to support the next AQMP with a total cost not to exceed $60,000. Less than a quorum was present during the discussion of this item; the members present communicated their concurrence and recommended that this item be forwarded for Board consideration.
    
9. NSR Working Group Membership: Elaine Chang, DEO/Planning, Rule Development & Area Sources, informed the Committee members that there was a late request to add one staff member from the Los Angeles Department of Water & Power and one from the City of Los Angeles Bureau of Sanitation to this working group.
    
10. Authorize Use of AQMD Logo on American Lung Association Outreach Material Pursuant to AQMD/BP ARCO Settlement Agreement: Jean Ospital, Heath Effects Officer, stated this item is a request to authorize the placement of the AQMD logo on outreach and other materials by the American Lung Association, who have been awarded two contracts by the BP/Public Benefits Oversight Committee. The logo would be used on materials used in asthma management and education programs for elementary school children, their parents, and school personnel, and a one-week asthma camp for children residing within the AQMD boundaries. Less than a quorum was present during the discussion of this item; the members present communicated their concurrence and recommended that this item be forwarded for Board consideration.
11. Authorize Purchase of Audio-Visual System Upgrade: Dr. Wallerstein stated that this item will be postponed to the April 10, 2009 Committee meeting, and the May 1, 2009 Board meeting.
     
12. Authorize Purchase of Maintenance and Support Services for Mini Computer Hardware and Software: Chris Marlia stated that this is a standard item to renew maintenance agreements for main corporate computers in the amount of $215,000 from the Hewlett Packard Company. Mr. Marlia stated that this year’s cost was reduced from $252,000 from last year, and staff will be further reducing the contract amount by the end of the calendar year for this item by reducing the number of alpha servers being used. Less than a quorum was present during the discussion of this item; the members present communicated their concurrence and recommended that this item be forwarded for Board consideration.
     
13. Amend Contracts to Provide Short- and Long-Term Systems Development, Maintenance and Support Services: Dr. Wallerstein stated that this item will be postponed to the April 10, 2009 Committee meeting, and the May 1, 2009 Board meeting.
     
14. Appoint Medical Member to AQMD Hearing Board: Dr. Wallerstein stated that this item will be postponed to the April 10, 2009 Committee meeting, and the May 1, 2009 Board meeting.
     
15. Local Government & Small Business Advisory Group Minutes for January 16, 2009 meeting: Attached for information only is the Local Government & Small Business Advisory Group minutes for the January 16, 2009 meeting.
     
16. Review April 3, 2009 Governing Board Agenda: Dr. Wallerstein stated that the amendment of Rule 317 (Clean Air Act Non-Attainment Fees) for the non-Coachella Valley portion of the District will be discussed during the Board meeting. Dr. Lyou requested a research presentation from the Brain & Lung Tumor and Air Pollution Foundation be made at this year’s Board Retreat on May 14-15, 2009. Dr. Wallerstein stated that this item will be agendized as requested.
     
17. Other Business: None.
     
18. Public Comment: None.
     

Meeting adjourned at 10:18 a.m.
 

Attachment (DOC, 60k)

Local Government & Small Business Assistance Advisory Group Minutes for January 16, 2009