GOVERNING BOARD AGENDA
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A meeting of the South Coast Air Quality Management District Board will be
held at 9:00 a.m., in the Auditorium at
AQMD Headquarters,
21865 E. Copley Drive, Diamond Bar, California. The Governing Board Letters
and their attachments (if any) for the month of April
2003 in Microsoft Word can be downloaded (self extracting compressed)
from within the individual Board letter (click on "Attachment"
at the end of the letter). CALL TO ORDER Pledge of Allegiance Opening Comments:
Presentation of Retirement Awards to John Quickley, Bob Shaw, and Family of Edward Ramirez
Presentation of Commendation Award to Gary Burton
Swearing In of Reappointed Board Member
CONSENT CALENDAR (Items 1 through 24) Note: Consent Calendar items held for discussion will be moved to Item No. 25. 1. Minutes of March 7, 2003 Board Meeting 2. Set Public Hearings May 2, 2003 to Consider Amendments and/or Adoption
to AQMD Rules and Regulations to:
Budget/Fiscal Impact 3. Execute Contracts to Develop Production of LNG Fuel in South Coast Air
Basin On October 4, 2002, the Board approved the release of an RFP to solicit cost-share proposals for the production of liquefied natural gas (LNG) fuel in the South Coast Air Basin and directed staff to work with potential stakeholders, including local fleet operators, state and federal agencies to seek further co-funding. Proposed projects must be located within the South Coast Air Quality Management District, have a minimum capacity of 5,000 gallons per day and may request cost-share funds for capital investment costs only. Four proposals were received by the RFP deadline of Tuesday, December 17, 2002. This action is to approve multiple contract awards from this RFP. (Review: Technology Committee, February 28, 2003 and March 28, 2003) 4. Execute Contract to Conduct Reactivity and Availability Studies for VOC
Species used in Architectural Coatings and Mobile Source Emissions As a part of the last amendment to Rule 1113 - Architectural Coatings, the Board adopted a resolution to conduct reactivity and availability assessments of solvents present in architectural coatings to assess the feasibility of a reactivity-based, alternative regulatory approach. In addition, there is a desire to further enhance understanding of interaction between the architectural coatings emissions with other emission sources such as mobile sources in the formation of ozone. Staff proposes to contract with CE-CERT of U.C. Riverside to conduct reactivity experiments of various coating materials in conjunction with mobile and other stationary source VOC emissions. Staff recommends funding this project in an amount not to exceed $200,000. (Review: Technology Committee, March 28, 2003) 5. Execute Contract for Maintenance and Management Services for Fast Fill
Compressed Natural Gas Fueling Station at AQMD Headquarters AQMD has upgraded its natural gas fueling station to accommodate the growing alternative fuel vehicle fleet. The station requires periodic preventive maintenance and service as well as management services to ensure efficient and continuous operation of the station. Pinnacle CNG Company, the vendor of the CNG fueling equipment, is recommended to provide CNG maintenance and management services. (Review: Administrative Committee, March 14, 2003) 6. Execute Contracts for Stationary Fuel Cell Demonstrations in South
Coast Air Basin In October 2002, the Board issued an RFP for stationary fuel cell projects. The proposals received were evaluated by a panel according to the criteria established in the RFP. Based on this evaluation, staff recommends funding two projects: (1) California Cast Metals Association for $701,000 to install up to four 250kW molten carbonate units at metal casting plants, and (2) UTC Fuel Cells for $299,000 to install up to four 150kW proton exchange membrane units within the Disneyland complex. (Review: Technology Committee, March 28, 2003) 7. Authorize Executive Officer to Expand Contract
List for Installation of Microturbines with Firm Previously Selected through an
Open Bidding Process and Have Microturbine Manufacturer Reset Warranties and
Upgrade Units for UL Listings The Board has previously approved the purchase and installation of microturbines with portions of the AES Settlement Fund, the LADWP Settlement Fund, and the Rule 1309.1 Mitigation Fee Fund at various locations within AQMD. The original contractor for the AES Fund projects will not be able to complete two installations. Also, remaining projects involving all three funds would benefit by having microturbines upgraded to a UL listing, and the warranties reset. Staff recommends that the Board authorize the Executive Officer to: a) contract with other pre-qualified contractors for the AES Fund installations, or provide reimbursement to host sites who do self installation; and b) have the microturbine manufacturer reset warranties and upgrade units to a UL listing. This will not result in increased funding. (Review: Administrative Committee, March 14, 2003) 8. Approve Expenditures for Activities and Projects Selected by California
Natural Gas Vehicle Partnership During FY 2003-04, and Reallocate Budget for FY
2002-03 On April 5, 2002, the Board approved the establishment of a Natural Gas Vehicle Partnership Fund and authorized the Executive Officer to approve expenditures in FY 2002-03 for projects selected by the partnership up to $50,000 for individual expenditures, for a total amount not to exceed $200,000. This action is to: (1) reallocate funds within the Natural Gas Vehicle Partnership's FY 2002-03 Budget, Natural Gas Vehicle Summit Major Object to the Professional Services Major Object; and (2) authorize the Executive Officer to approve up to $50,000 for individual expenditures selected by the partnership in FY 2003-04, for a total amount not to exceed $200,000 for FY 2003-04. (Review: Technology Committee, March 28, 2003) 9. Recognize Funding from U.S. EPA and Appropriate Funds to Execute
Contract with Port of Long Beach to Retrofit Yard Equipment with Diesel
Oxidation Catalysts U.S. EPA has allocated funding under Section 103 Grant Funds for the Port of Long Beach to retrofit yard equipment with diesel oxidation catalysts (DOCs). This action is to recognize $75,000 from U.S. EPA upon receipt, appropriate these funds to the FY 2002-03 Budget, and execute a contract with the Port of Long Beach to retrofit up to fifty pieces of diesel yard equipment with DOCs. (Review: Technology Committee, March 28, 2003) 10. Recognize, Appropriate and Reallocate Funds for PM2.5 Program U.S. EPA allocated Section 103 Grant funds to the AQMD as part of the national program to enhance the monitoring network for PM2.5. To date, there are 19 ambient monitoring stations operating PM2.5 samplers under the U.S. EPA funding. This action is to appropriate and reallocate funds for the PM2.5 program to the FY 2002-03 Budget. (Review: Administrative Committee, March 14, 2003) 11. Issue RFQs to Purchase Oxides of Nitrogen Analyzers for Air Monitoring
Network and Various Laboratory Instruments Replacement of NOx analyzers is necessary due to the high expenditure of resources needed to ensure valid data. There is also an urgent need to replace three laboratory instruments in support of VOC compliance and rule development. With U.S. EPA's concurrence, PAMS 105 grant funds will be reallocated for NOx analyzers and laboratory instruments. These actions are to: (1) reallocate $250,000 from FY 2002-03 Professional and Special Services account to Capital Outlay Item #37--NOx analyzers and approve a transfer of funds in the amount of $12,255 from Capital Outlay Item #45 to Item #37; (2) approve issuance of an RFP to purchase 22 NOx analyzers; and (3) reallocate $100,000 from Capital Outlay Items #40, #41, and #47 and $12,000 from the Building Maintenance account to purchase one total combustion analyzer with flame ionization detector (FID) in the amount of $48,000, one gas chromatograph (GC) with thermal conductivity detector in the amount of $32,000, and one GC/FID in the amount of $32,000. (Review: Administrative Committee, March 14, 2003) 12. Amend Contracts to Provide Short- and Long-Term
Systems Development and Support Services Staff recommends that this item be continued to the May 2, 2003 Board meeting. The AQMD currently has contracts with several companies for short- and long-term systems development services. These contracts are periodically amended to add budgeted funds as additional needs are defined. This action is to amend the contracts approved by the Board to add additional funding for needed development work. Funds for this purpose are available in the FY 2002-03 AQMD Budget. (Review: Administrative Committee, March 14, 2003) 13. Issue RFP for Management Firm to Operate Diamond Bar Headquarters
Cafeteria The contract with Food Systems, Inc. for the management and operation of AQMD's Diamond Bar cafeteria expires December 31, 2003. This action is to secure a new three-year contract for this service. (Review: Administrative Committee, March 14, 2003) 14. Authorize Purchase of Digital Signal Processing Upgrades for AQMD
Radar Wind and Temperature Profiler Network AQMD currently has four radar wind profilers to meet upper air meteorological measurement needs and requirements of the EPA PAMS program. This action is to authorize a sole-source purchase of digital signal processing upgrades for the profilers from the manufacturer, Vaisala Inc, to increase the data return and improve radio interference rejection. The total cost of $206,108 includes the four fixed asset upgrades at $190,400 and $15,708 for taxes. Funding in the amount of $200,000 is identified in the FY 2002-03 Budget from the EPA Section 105 Grant supplement for the PAMS Program. Fixed asset cost savings of $6,056 realized from the recent purchase of a PAMS modeling server and $52 from the PAMS Miscellaneous Taxes account will provide the remaining $6,108. (Review: Administrative Committee, March 14, 2003) Action Item/No Fiscal Impact 15. Approve General Work Plan and Criteria for Brain Tumor and Air
Pollution Foundation At the February 7, 2003 meeting, the Board approved the establishment of the Brain Tumor & Air Pollution Foundation to support research on the relationship of air pollution exposure on the incidence of brain tumors. Staff has begun the work to establish this Foundation and the Foundation Board of Directors held its organizational meeting on March 31, 2003. This action is to approve the general workplan and criteria for the Foundation. Information Only - Receive and File 16. Interim Report on Implementation of Environmental Justice Enhancements At its September 2002 meeting, the Board approved implementation of Environmental Justice Program Enhancements for FY 2002-03. Staff has been providing periodic reports to advisory groups and Board Committees on progress of the 23-point enhancements. Following is an interim report on progress to date including a list of EJ enhancements that have been completed. A final report on completion of the enhancements will be presented at the August 2003 Board meeting, along with the second annual EJ program review. 17. Public Affairs Report This report highlights the February 2003 outreach activities of Public Affairs which includes: Environmental Justice Update, Community Events/Public Meetings, Business Assistance, and Local Governmental Activity. 18. Hearing Board Report This reports the actions taken by the Hearing Board during the period of February 1 through February 28, 2003. 19. Civil Filing and Civil Penalties Report This reports the monthly penalties from January 1 through January 31, 2003, and legal actions filed by the District Prosecutor during February 1 through February 28, 2003. A glossary explaining the key terms and Index of District Rules are attached with the penalty report. 20. Lead Agency Projects and Environmental Documents Received
by AQMD Between February 1, 2003 and February 28, 2003 This report provides, for the Board's consideration, a listing of CEQA documents received by the AQMD between February 1, 2003 and February 28, 2003, and those projects for which the AQMD is acting as lead agency pursuant to CEQA. (Review: Mobile Source Committee, March 28, 2003) 21. Rule and Control Measure Forecast This report highlights AQMD rulemaking activity and public workshops potentially scheduled for the year 2003. 22. This item has been withdrawn by staff. 23. Status Report on Major Projects for Information Management Scheduled
to Start During Last Six Months of FY 2002-03 Information Management is responsible for data systems management services in support of all AQMD operations. This action is to provide the monthly status report on major automation contracts and projects to be initiated by Information Management during the last six months of FY 2002-03. 24. Report of RFPs and RFQs Scheduled for Release in April This report summarizes the RFPs and RFQs for budgeted services over $50,000 scheduled to be released for advertisement for the month of April. (Review: Administrative Committee, March 14, 2003) 25. Items Deferred from Consent Calendar BOARD CALENDAR 26. Administrative Committee 27. Legislative Committee The Legislative Committee considered agenda items including the following proposals and legislation for which the Board will consider approving a position:
28. Mobile Source Committee 29. Stationary Source Committee 30. Technology Committee 31. Mobile Source Air Pollution Reduction Review Committee 32. California Air Resources Board Monthly Report 33. Guidance for Staff Testimony and Comment Regarding Potential Health
Risks AQMD staff are called upon to present comments on behalf of the agency at various government hearings or other agency proceedings. Topics include characterization of potential health impacts presented by a proposed project or permit action. As part of the enhancements to the AQMD's Environmental Justice Program, the Board directed staff to develop guidance and specific training for staff regarding public testimony and comment relating to potential health risks. This item provides a description of the guidance training developed. 34. Status Report and Public Comments on Draft 2003 AQMP On February 25, 2003, staff released the draft 2003 Air Quality Management Plan (AQMP) to address the federal and state clean air act requirements. The draft 2003 AQMP incorporates the latest emissions inventory estimates, modeling analysis, demographic forecasts, and control strategies needed for attainment demonstration with federal ambient air quality standards. Since the release of the draft 2003 AQMP, six public workshops have been held throughout the four counties to solicit public comments. This status report presents the key findings, the key issues, and a summary of comments received on the draft 2003 AQMP for Board consideration. (Review: Mobile Source Committee and Stationary Source Committee, March 28, 2003) NO PUBLIC HEARINGS OTHER BUSINESS PUBLIC COMMENT PERIOD - (Public Comment on Non-Agenda Items, Pursuant to Government Code Section 54954.3) CLOSED SESSION – (No Written Material) ADJOURNMENT The meeting will be adjourned to April 25, 2003, at 1:00 p.m., for the purpose of conducting the Board's Workshop on the Executive Officer's Fiscal Year 2003-04 Draft Budget and Work Program and Proposed Amendments to Regulation III - Fees. The Workshop will be held at AQMD Headquarters, 21865 Copley Drive, Diamond Bar, California, in Conference Room CC8. ***PUBLIC COMMENTS***
ACRONYMS AQIP = Air Quality Investment Program |