Back

BOARD MEETING DATE: September 10, 1999 AGENDA NO. 30

REPORT:

Administrative Committee

SYNOPSIS:

The Administrative Committee met Friday, August 20, 1999, and reviewed the proposed agenda for the September 10, 1999 Board meeting. The Committee also discussed various issues detailed in the Committee report. The next Administrative Committee meeting is Friday, September 17, 1999, at 9:30 a.m., in Conference Room CC-8.

RECOMMENDED ACTION:

Receive and file.

Norma J. Glover, Chair
Administrative Committee

Attendance:
Present were Committee Chair Glover, and Committee member Roy Wilson (via videoconference). Absent were Members Hal Bernson, Cynthia Coad, Beatrice LaPisto-Kirtley and Mee Hae Lee.

DISCUSSION ITEMS:

1. Chairman’s Report of Approved Travel: No Board Member travel to report.

2. Approval of Compensation for Board Member Assistant(s): None

3. Out-of-Country Travel: No out-of-country travel to report.

SEPTEMBER AGENDA ITEMS

4. Recognize Fixed Assets from EPA for PM2.5 Ambient Monitoring Program: Mel Zeldin, Assistant Deputy Executive Officer in Science & Technology Advancement, reported that this is a request of the Board to recognize twenty-two PM2.5 Reference Method samplers from EPA and add them to the AQMD fixed asset inventory. EPA purchased samplers for all agencies mandated to implement federal PM2.5 monitoring requirements. In response to a question from Committee Chair Glover, Mr. Zeldin explained that the equipment which had been placed at Newport Beach City Hall is part of the TEP 2000 Program and not part of the federally-sponsored PM2.5 Ambient Monitoring Program. The speciated data will be used in support of the 2000 AQMP. Less than a quorum was present during the discussion of this item; those Committee Members present communicated their concurrence.

5. Execute Contract to Purchase Upgrade of Nortel Meridian ACD-MAX Phone System: Chris Marlia, Acting Director of Information Management, advised the Committee that AQMD currently uses a system for its automated call distribution requirements which is not Y2K compliant. Staff is recommending the Board authorize the purchase of the District’s phone system upgrade from GTE California Incorporated, the sole bidder that responded to the Request for Quotations. Less than a quorum was present during the discussion of this item; those Committee Members present communicated their concurrence.
   
   Telecommunications Technician Anthony Tang described the new Integrated Voice Response (IVR) technology that detects voice reply. An individual can dial in direct for air quality information. After hearing all the electronic options, the caller can respond verbally through IVR, and will be transferred to the Public Information Center Operator. The caller then will be asked to provide the zip code in the area they are inquiring about and will receive current information on the air in that region.

6. ARB’s Subvention Program Audit of AQMD for FY 1997-98: Rick Pearce, Chief Financial Officer, reported that AQMD received an "unqualified" opinion, which is the highest ranking attainable. Less than a quorum was present during the discussion of this item; those Committee Members present communicated their concurrence.

7. Report of RFPs and RFQs Scheduled for Release in September: Mr. Pearce informed the Committee that the Report included one Request for Quotations for a gas chromatograph/mass spectrometer system for analysis of VOCs in paints and coatings. The current system is over 15 years old and has become inoperable. Less than a quorum was present during the discussion of this item; those Committee Members present communicated their concurrence.
   
   Committee Chair Glover commented that some of the District’s RFP and RFQ requirements are so unique, that only one response is received. She expressed her concern regarding whether satisfactory performance is assured. Mr. Pearce advised that the evaluation panel carefully reviews the proposals from companies and consultants to ensure that all of the minimum specifications are met. If none of the proposals are qualified, staff will either have the equipment custom built or construct the required equipment themselves, which has been done in the past.

8. Review September 10, 1999 Governing Board Agenda: Dr. Wallerstein reported that there were no additions nor deletions to the agenda. However, he suggested moving Item #2100, Report on Air Toxics Reduction Plan, from the Action Items/Non-Fiscal Impact section of the agenda to the Board Calendar section, since public comment is expected on staff’s proposal.
   
   Regarding agenda items of possible controversy, Dr. Wallerstein referred the Committee to Item #2131, Set Public Hearing October 8, 1999 to Amend Rule 1171 – Solvent Cleaning Operations, stating that staff is attempting to address issues raised by the printing industry.

9. Other Business: None.

10. Public Comment: None.

Committee Chair Glover adjourned the meeting at 9:50 a.m.

/ / /