BOARD MEETING DATE: September 10, 1999 AGENDA NO. 24
PROPOSAL:
Status Report on Major Projects for Information Management Scheduled to Start During First Six Months of FY 1999-2000
SYNOPSIS:
Information Management is responsible for data systems management services in support of all AQMD operations. This action is to provide a status report for the current month on major automation contracts and projects to be initiated by Information Management during the first six months of FY 1999-2000.
COMMITTEE:
Not Applicable
RECOMMENDED ACTION:
Receive and file.
Barry R. Wallerstein, D.Env.
Executive Officer
Background
Information Management (IM) provides a wide range of information systems and services in support of all AQMD operations. IM’s primary goal is to provide automated tools and systems to implement Board-approved rules and regulations and to improve internal efficiencies. The annual Budget specifies projects planned during the fiscal year to develop, acquire, enhance, or maintain mission-critical information systems. As provided last July for the first six months of the fiscal year, Information Management is providing this report to detail major projects/contracts or purchases that are expected during the next six months.
Summary of Report
Attached is a report which identifies each of the major projects/contracts or purchases that are expected to come before the Board between July 1 and December 31, 1999. Information provided for each project includes a brief project description, FY 1999-2000 Budget, and the schedule associated with known major milestones (issue RFP/RFQ, execute contract, etc.).
Attachment(s)
September 10, 1999 Board Meeting
Information Management Major Projects
for the Period July 1, 1999 through December 31, 1999
| Item | Brief Description | Budgeted Funds ($) | Schedule of Board Actions |
Status |
| Computer Supplies Services | Pre-qualify vendors for purchase of computer, network, printer, and related services | $250,000 | RFQ released 5/14; approve vendor list 7/9/99 | Completed |
| HR/FIN System | Complete implementation services and enhancements to the New Integrated HR/Finance System | $75,760 | Amend contract with Mikon 10/8/99 | On schedule |
| Phone Switch Upgrade | Select vendor capable of upgrading the District’s phone switch automated call distribution (ACD) to be Y2K compliant. | $135,000 | Release RFQ 7/9/99; execute contract 9/10/99 | Ahead of schedule |
| Telecommunica-tions Services | Select vendor(s) capable of providing all local and wide-area telecommunications services to the AQMD. | $756,400 | RFQ released 6/11/99; execute contract 11/5/99 | On schedule |
| Emission Reporting System | Select contractor to provide pri-vate data network services (PDN) to support the telecommunication and data processing requirements associated with the Emission Reporting System (ERS) for RECLAIM. | $75,000 | Approve release of RFP 8/13/99; execute contract 11/5/99 | On schedule |
| Software Support Maintenance | Authorize PeopleSoft software support maintenance for the integrated HR/Finance System | $100,667 | Authorize purchase 8/13/99 | Completed |
| System Development Outsourcing | Add funding to the four system development outsource
contracts to cover additional task orders for FY 1999-00. Tasks include the following:
|
To Be Determined | Amend contracts 10/8/99 | Task orders on schedule |
| System Development Outsource RFP | Pre-qualify vendors to perform on-demand systems development services on a task-order basis. | To Be Determined | Release RFP 10/8/99; execute contract 2/11/00. | On schedule |
| Shaded Columns - Activities completed | |
| Double-lined Columns - Board Agenda items current for this month |
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