BOARD MEETING DATE: October 8, 1999 AGENDA NO. 23
PROPOSAL:
Status Report on Major Projects for Information Management Scheduled to Start During First Six Months of FY 1999-2000
SYNOPSIS:
Information Management is responsible for data systems management services in support of all AQMD operations. This action is to provide a status report for the current month on major automation contracts and projects to be initiated by Information Management during the first six months of FY 1999-2000.
COMMITTEE:
Not Applicable
RECOMMENDED ACTION:
Receive and file.
Barry R. Wallerstein, D.Env.
Executive Officer
Background
Information Management (IM) provides a wide range of information systems and services in support of all AQMD operations. IM’s primary goal is to provide automated tools and systems to implement Board-approved rules and regulations and to improve internal efficiencies. The annual Budget specifies projects planned during the fiscal year to develop, acquire, enhance, or maintain mission-critical information systems. As provided last July for the first six months of the fiscal year, Information Management is providing this report to detail major projects/contracts or purchases that are expected during the next six months.
Summary of Report
Attached is a report which identifies each of the major projects/contracts or purchases that are expected to come before the Board between July 1 and December 31, 1999. Information provided for each project includes a brief project description, FY 1999-2000 Budget, and the schedule associated with known major milestones (issue RFP/RFQ, execute contract, etc.).
Attachment(s)
Information Management Major Projects
for the Period July 1, 1999 through December 31, 1999
|
Item |
Brief Description |
Budgeted Funds ($) |
Schedule of
|
Status |
|
Computer Supplies Services |
Pre-qualify vendors for purchase of computer, network, printer, and related services |
$250,000 |
RFQ released 5/14; approve vendor list 7/9/99 |
Completed |
|
HR/FIN System |
Complete implementation services and enhancements to the New Integrated HR/Finance System |
$130,000 |
Amend contract with Mikon 10/8/99 |
On schedule |
|
Phone Switch Upgrade |
Select vendor capable of upgrading the District’s phone switch automated call distribution (ACD) to be Y2K compliant. |
$135,000 |
Release RFQ 7/9/99; execute contract 9/10/99 |
Completed |
|
Telecommunica-tions Services |
Select vendor(s) capable of providing all local and wide-area telecommunications services to the AQMD. |
$756,400 |
RFQ released 6/11/99; execute contract 11/5/99 |
On schedule |
|
Emission Reporting System |
Select contractor to provide pri-vate data network services (PDN) to support the telecom-munication and data processing requirements associated with the Emission Reporting System (ERS) for RECLAIM. |
$75,000 |
Approve release of RFP 8/13/99; execute contract 11/5/99 |
On schedule |
|
Software Support Maintenance |
Authorize PeopleSoft software support maintenance for the integrated HR/Finance System |
$100,667 |
Authorize purchase 8/13/99 |
Completed |
|
System Development Outsourcing |
Add funding to the four system development outsource contracts to cover additional task orders for FY 1999-00. Tasks include the following:
|
To Be Determined |
Amend contracts 11/5/99 |
Task orders on schedule |
|
System Development Outsource RFP |
Pre-qualify vendors to perform on-demand systems development services on a task-order basis. |
$300,000 |
Release RFP 10/8/99; execute contract 2/11/00. |
On schedule |
| Shaded Columns - Activities completed |
| Double-lined Columns - Board Agenda items current for this month |
/ / /